Xhibit Design Search / Trade Show and Event Tips / Fine-Tune Your Trade Show Knowledge /
Before the Trade Show Opens. After The Show Closes.
Trade Show Planning
There’s no shortage of articles about pre- and post-show trade show tips. Follow those tips and you’ll not only have more qualified leads, but you’ll turn them into sales by roughly a bazillion percent. Check the research at CEIR and let me know if I’m wrong about that statistic.
Even if you maximize your pre- and post-show planning, it’s possible to miss potential sales because your planning didn’t include right before the show opens and right after the show closes. Every day. On the morning of the show, especially on Day #1, we are nervous, tense, and uncertain about what the show will bring. So we clean, vacuum, organize literature, drink coffee and eat giveaway candy. That’s not to say those aren’t important. They are. But there are other trade show tasks that need to be accomplished before that first wave of attendees descends on your booth.
As a solid Type-A exhibitor, you’ve already had multiple meetings with your team before the show. That’s what makes you wonderful and a pain in the ass. It’s now one hour before the show opens, not just on Day 1 but also on Day 2 and Day 3. It’s time to:
Before the Show Opens
- Review the show goals for the team once again.
- Remind everyone how “we” plan to meet and exceed those goals
- Discuss roles. Do those roles need to change from Day 1 to Day 2 to Day 3?
- Equipment. How does it work, who has the login information, who is the “Oh Shit” expert, and what’s the backup plan?
- Who is expected in the booth today? Are they a customer? A prospect? What’s the plan?
- Did anything happen during dinners, meetings, conference gatherings that the team needs to know?
- Does the “message” need to change based on conversations with attendees or announcements from competitors?
- What’s the break schedule?
Good job! You scheduled a team meeting each day with a specific agenda to review. Your team knows what to expect, has answers, and is prepared for another successful day on the show floor.
Four to five hours later, the show closes for the day. You and your team are exhausted. They are ready to relax, have a drink, and leave the show hall. BUT… you’re not done yet. It’s time to review what happened that day. Resist the urge to do it in a bar, restaurant, or in the hotel lobby. Do it now. In the booth:
After the Show Closes
- Review the leads and determine next steps and priorities
- Add notes to the leads (while they are still fresh)
- Discuss any missteps and changes for the next day
- Share critical news from attendees, clients, competitors, and suppliers
- Cover plans for dinners, meetings with clients, and conference events
- Lock-up and store any valuables
- Is anyone leaving to return home? How does that effect staffing and roles for the next day?
- (On the next to last day) What’s the plan for disassembling and shipping the exhibit after the show? Does any rented equipment need to be returned to the show contractor?
Now, that wasn’t so hard. It just took a little planning, patience, caffeine, and the promise of food and alcohol.
Classic Exhibits Inc.
Add designs and photos to your personal gallery simply by clicking on the +My Gallery links
Then email your "My Gallery" to colleagues, friends, or your favorite exhibit designer. There's no better way to begin designing a display that reflects your exhibit marketing goals.
Note: My Gallery uses a temporary browser cookie to store your gallery. We recommend that you send your gallery to your email address if you need to retain it for longer than 30 days.
- Production lead times are based on business days and DO NOT include any shipping days.
- Production-ready artwork (when applicable) must accompany the order confirmation. Delays in uploading artwork may lead to expedited charges or shipping changes.
- No order will be released to Production without a signed order confirmation.
- Shipping is based on the availability of materials and graphics. Additional charges may apply if materials or graphics must be expedited.
- Shorter lead times may be available based on schedule openings in Customer Service and Production. Rush charges may apply.
- Standard lead times do not apply to orders of multiple quantities.
- Please check for product availability on ALL RENTAL exhibits.
- Dimensional Weight vs. Actual Weight: Dimensional weight is defined as crate or case size. On most air shipments, the dimensional weight exceeds the actual weight
- Portable Cases vs. Wood Crates or Molded Tubs (where applicable): Exhibit designs that require one wood crate would require multiple portable cases. Selecting one vs. the other affects the total weight (dimensional or actual).
- Freight Carrier: LTL carriers (Less than Truckload) quote freight based on space used. UPS, FedEx, and air freight carriers quote freight based on either the dimensional or the actual weight of the shipment.
- Freight Service Level (number of days): Service levels range from Same Day Delivery to Two Week Delivery.
- Inline vs. Island Displays
- Lead Retrieval Devices
- Computer and Monitor Cables
- Demo Equipment
- Overhead Lighting
- Grommets and Grommet Placement in Counters
- Overhead vs. Floor Power Supply
- Flooring and Electrical Wiring
- Options for Hiding Cords and Cables
- Flat vs. Round Electrical Cords
- Multi-Plug Outlets and Extension Cords